Dentrix integration module installs several Dentrix specific forms. Unlike YAPI generic forms, those forms are tailored to fit tightly into Dentrix data model and workflow. In other words, those forms collect data that Dentrix is looking for allowing update Dentrix database with just few mouse clicks and without leaving YAPI.
This article provides step by step instructions on how to use Patient Information Update Form and how to transfer collected data to Dentrix database.
Find a patient on Dashboard, invoke patient’s document menu – tap and hold on or around clipboard icon (more on gestures here) , select Sign Document option.
Shortcut: swipe left or right inside patient’s operatory or area.
Select Patient Information Update DX form
Once the form is presented let your patient have the iPad to continue with the form.
Patient Information Update form has a single page. Once the patient is done with the form she/he taps Save button found at the bottom of the form. Note that YAPI won’t allow saving the form if the form is not complete or contains erroneous data. Data fields and controls that require patient’s input or selection are highlighted with yellow.
When the patient touches the field to change its content YAPI opens the onscreen keyboard. YAPI automatically selects the keyboard style (numeric, alphanumeric, optimized for email, etc) that matches expected field type, applies auto-format when possible (phone, SSN),
and validates input.
When possible, YAPI presents a selection list rather that a keyboard. This helps to eliminate errors associated with the typing and speeds up validation. Here are examples of selection list:
Patient should finish all required fields, sign at the bottom, and tap Save button. If the patient misses any required fields (in yellow) or if the signature field is never touched or doesn’t contain enough “ink”, an error message will popup and missing or invalid fields will wiggle.
To continue, the patient should finish the form
Once form is submitted it will show up on the Dashboard. Note that the Virtual Document Folder’s icon will change to indicating that the folder has a document that contains patient’s data (more on Virtual Document Folder icon).
The next step would be to open newly created document, review data, update Dentrix, and move signed document to Dentrix Document Center. Note that YAPI will automatically reflect all changes. For example, if an email was added to the patient’s record, No Email alert in YAPI will go away.
On the Desktop, select Virtual Document Folder with the right mouse button down to open folder’s context menu and select Show Documents. Alternatively, you can click on the area’s toolbar button.
Document Viewer will show up. Note that document’s entry at the left will have +Data indicating that the document contains patient’s data.
Select the document at the left with the right mouse button down, then select View Data from context menu.
Data Viewer presents all the data from the form. Fields in yellow are those that were changed by the patient. Mouse over a yellow field to reveal an old value.
Verify all new entries, click Import button to continue.
If patient’s address or phone number has been changed YAPI will prompt you to confirm patient selection on how address change to be applied.
Note that clicking Cancel button will skip address update.
Rarely when update fails you may see the following message
In such a case please perform corrective action and retry.
Finally, if you selected Send to Document Center check-box on above screen, YAPI will prompt you for the location of the document in Dentrix Document Center and for a short note. Note that Type list contains all Categories used in Dentrix Document Center.