Using Patient Information Update Form with Dentrix

Dentrix integration module installs several Dentrix specific forms. Unlike YAPI generic forms, those forms are tailored to fit tightly into Dentrix data model and workflow. In other words, those forms collect data that Dentrix is looking for allowing update Dentrix database with just few mouse clicks and without leaving YAPI.

This article provides step by step instructions on how to use Patient Information Update Form and how to transfer collected data to Dentrix database.

Find a patient on Dashboard, invoke patient’s document menu – tap and hold on or around clipboard icon (more on gestures here) , select Sign Document option.

Shortcut: swipe left or right inside patient’s operatory or area.

dx01

Select Patient Information Update DX form

dx02

Once the form is presented let your patient have the iPad to continue with the form.

Patient Information Update form has a single page. Once the patient is done with the form she/he taps Save button found at the bottom of the form. Note that YAPI won’t allow saving the form if the form is not complete or contains erroneous data.  Data fields and controls that require patient’s input or selection are highlighted  with yellow.

dx04

When the patient touches the field to change its content YAPI opens the onscreen keyboard. YAPI automatically selects the keyboard style (numeric, alphanumeric, optimized for email, etc) that matches expected field type, applies auto-format when possible (phone, SSN),

dx04a

and validates input.

When possible, YAPI presents a selection list rather that a keyboard. This helps to eliminate errors associated with the typing and speeds up validation. Here are examples of selection list:

dx09 dx08 dx07 dx06 dx05

Patient should finish all required fields, sign at the bottom, and tap Save button. If the patient misses any required fields (in yellow) or if the signature field is never touched or doesn’t contain enough “ink”, an error message will popup and missing or invalid fields will wiggle.

dx12

To continue, the patient should finish the form

dx12a

Once form is submitted it will show up on the Dashboard. Note that the Virtual Document Folder’s icon will change to  documentalert2 indicating that the folder has a document that contains patient’s data (more on Virtual Document Folder icon).

dx13

The next step would be to open newly created document, review data, update Dentrix, and move signed document to Dentrix Document Center. Note that YAPI will automatically reflect all changes. For example, if an email was added to the patient’s record, No Email alert in YAPI will go away.

On the Desktop, select Virtual Document Folder with the right mouse button down to open folder’s context menu and select Show Documents.  Alternatively, you can click on the area’s toolbar button.

dx14

Document Viewer will show up. Note that document’s entry at the left will have +Data indicating that the document contains patient’s data.

Select  the document at the left with the right mouse button down, then select View Data from context menu.

dx14a

Data Viewer presents all the data from the form. Fields in yellow are those that were changed by the patient. Mouse over a yellow field to reveal an old value.

dx15

Verify all new entries, click Import button to continue.

If patient’s address or phone number has been changed YAPI will prompt you to confirm patient selection on how address change to be applied.

dx20

Note that clicking Cancel button will skip address update.

Rarely when update fails you may see the following message

dx16a

In such a case please perform corrective action and retry.

Finally, if you selected Send to Document Center check-box on above screen, YAPI will prompt you for the location of the document in Dentrix Document Center and for a short note. Note that Type list contains all Categories used in Dentrix Document Center.

dx17

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s